CENTRAL INDIANA CHAPTER OF THE INSTITUTE OF PACKAGING PROFESSIONALS
Bylaws Approved by Board of Directors March 30, 2011
ARTICLE I - NAME
The organization shall be known as the Central Indiana Chapter (Chapter), Institute of Packaging Professionals (IoPP, the Institute).
ARTICLE II - OBJECTIVES AND PURPOSES
The purpose of the Chapter is to provide local opportunities for networking and education among packaging professionals and to encourage those who desire to join the profession.
ARTICLE III - RELATIONSHIP WITH NATIONAL IoPP
The Chapter shall operate autonomously, but within the framework of the constitution and by-laws of the IoPP National Institute’s Constitution and Bylaws.
ARTICLE IV - ADMINISTRATION
Section 1 - CHAPTER OFFICERS
The Chapter officers shall be a President, Vice President, Treasurer and Secretary, all of whom must be members in good standing of IoPP and the Chapter.
Term of Office: The officers of the Chapter shall be elected for a period of two (2) years. The term of office shall run from July 1 to June 30, two years later. Elections will be held in even numbered years.
DUTIES OF OFFICERS
The President of the Chapter shall preside at all meetings and shall also serve ex-officio as a member of all committees.
The Vice President shall preside at meetings in the absence of the president and shall assume duties as assigned by the President.
The Secretary shall maintain appropriate records of regular Chapter meetings and the Chapter Board of Directors meetings. A copy of all Chapter meeting minutes shall be sent to the members of the Board of Directors, the regional vice-president and the IoPP National Office. All meeting minutes shall be available to Chapter members upon request.
The Treasurer shall maintain appropriate records of the financial transactions of the Chapter, and shall make a summary financial report at all regularly scheduled Board of Directors meetings. He/she shall also be responsible for making required financial reports to IoPP National. The Board of Directors will authorize expenditures that are not routine.
Section 2 – COMMITTEES
The Standing Committees for the Chapter shall be:
- Education / Certification
- Chapter of the Year
Special Committees may be established as deemed necessary by the Board of Directors.
Section 3- BOARD OF DIRECTORS
MEMBERS OF THE BOARD
The Board of Directors shall consist of:
- The elected officers of the Chapter
- Chapter Committee chairpersons
- Immediate Past President of the Chapter
- Regional VP
The Board of Directors is responsible for planning and executing the Chapter meetings.
Meetings of the Board of Directors may be called at any time at the discretion of the President, or upon written request of three members of the Board of Directors to the President. Written notice of each meeting and an agenda shall be mailed or emailed to each Board of Directors member at least seven (7) days prior to the meeting. Attendance of members at meetings may be in person at a predetermined site or electronically and recorded in the minutes.
The act of a majority of the Board of Directors present at the meeting shall be considered as an act of the Board of Directors.
Section 4 - Committee Chairpersons
Committee chairpersons shall be appointed by the Nominating Committee. The Nominating Committee shall solicit all members in good standing for interest chairing committees prior to appointments. All Committee Chairpersons must be members in good standing of the Institute and the Chapter. W
Term of Office: The Chairpersons shall be appointed for a period of two (2) years. The term of office shall run from July 1 to June 30, two years later. Elections will be held in even numbered years.
ARTICLE V - ELECTION OF OFFICERS AND NOMINATION OF COMMITTEE CHAIRPERSONS
Section 1 - Nominating Committee
The President shall appoint a Nominating Committee consisting of three active members of the Board of Directors. One member of the Nominating Committee shall be designated Chairperson by the president.
Section 2- Nominations and Committee Appointments
The Nominating Committee shall make nominations for all officers, solicit members for interest as committee chairpersons, and present its slate of candidates and nominations to the chapter president and their names announced no later than May 1 of election years.
Section 3 - Balloting
The Nominating Committee shall email and/or mail ballots listing the candidates’ names to all eligible members no later than May 31 of election years. Space shall be provided on the official ballot for members to write in any name(s) of eligible Chapter members for each position on the ballot.
Section 4 - Election
Plurality of votes cast for any one candidate shall determine the election. In the event of a tie, the election shall be decided by a vote of the Board of Directors.
Section 5 - Vacancies
In the event that a duly elected Chapter officer or Committee Chairperson resigns or is otherwise unable to fulfill his/her term of office, the Nominating Committee shall appoint a replacement.
ARTICLE VI- MEETINGS
Section 1 - Regular Meetings
Regular meetings of the Chapter shall be on a regular basis, to serve the needs of the members.
Section 2 - Special Meetings
Special meetings may be called at the discretion of the Board of Directors.
Section 3 - Notification
Each member of the Chapter shall receive a communication of all meetings at least two weeks prior to the meeting.
ARTICLE VII - REMOVAL FROM OFFICE
Any officer or committee chairperson may be removed from office by a 2/3 majority vote of the Board of Directors provided that cause for removal is presented to the Board of Directors at least twenty-five (25) days prior to the meeting at which a vote is to be taken, and provided that the Board of Directors member has been notified of the pending action and is given an opportunity to speak on his/her behalf.